Email Alerts

 

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iMapInvasives allows any user  to set up automatic email alerts. The process for setting up an alert is simple. Once established, email alerts will notify users based on your custom frequeny or automatically. 

 

To manage or create email alerts, click the “Manage My Alerts” link from the home page.

 

You will be redirected to the Alerts Table which will list all of your current alerts (if any).

 

To create a new alert, click the “Add New Alert” button.

 

To pause/delete an existing alert, select the alert from the table and click “Deactivate Alert”.

 

Once you have selected “Add New Alert”, you will be redirected to the Alert Information Page from which you will configure your email alert.

 

First, you must choose an Alert Type. There are three types of alerts: 1) Continual, 2) Early Detection, and 3) New to Geography.

 

1) Continual Alert

 

Continual alerts will notify users of confirmed observations, and will remain active until the email alert is deleted.

 

The field Species by gives the option to select the species you are interested in from the following categories: Taxonomic Family, Taxonomic Class, Kingdom, and Assessment Type (Aquatic Animal/Plant, Terrestrial Animal/Plant, and Insect). All of these options are available for Continual Alerts - i.e., you can set up continual alerts for specific species or higher taxonomic levels (class, family, or kingdom).

 

You must select a Geography Type, which can either be a specific geography, or you can choose “State” to get alerts from anywhere within your state or province.

 

Buffer distance allows you to get reports for observations that fall within a set distance from your chosen area.

 

The Alerts Requested field sets the number of alerts you’d like to receive, or in other words, how many new observations will trigger an alert before the alert becomes inactive. Continual alerts have this value set as infinite, and will remain active until you delete the alert.

 

Additional Email Contact allows you to put a second contact email for the alert to be sent to. Note that email alerts will only be sent to the email address associated with your iMapInvasives profile unless otherwise requested.

 

The Advanced fields allow you to further restrict when your alert is triggered.

The “Is Common” field allows you to select “Yes” or “No”, thereby generating alerts for only species on your iMap state/province Common list (each iMap Data Administrator determines what is on the Common list), or alternatively, excluding these from alerts. You can view a list of common species by using the Custom Observation Query tool (available on the “My iMapInvasives” page). Click on the Common Invasive Species tab at the top of the query tool and then click View Report.

 

Featured species are those species for which the public is able to view distributions without logging in to iMap. You can see what species are featured by looking at the drop-down species list from your state’s Public Map, e.g. imapinvasives.org/orimi/map. You can also click View Report for All Data from the “My iMapInvasives” page, then scroll through the Species Found list to see what species are Featured (look for a tan box labeled “Featured Species”).

 

Significant Records are triggered for the first observation of a species within a county. Legal Status allows you to generate alerts for only prohibited, regulated, or non-regulated species.

 

Click “Create Alert” once you have chosen your parameters. Before the continual alert is created, a message appears reminding you that with the creation of this alert, you will receive emails EVERY time an observation occurs that fits the alert’s criteria. To stop receiving emails for this alert, you must deactivate the alert by opening the alert from your “Manage my alerts” page and clicking the “Deactivate” button.

 

Click OK to proceed with creating the alert.

 

2) Early Detection Alert

 

This type of alert is active only for the first few confirmed reports for your species of interest, and in your area of interest. Once a certain number of confirmed reports have been reached, you will stop getting notices as this species would now be considered established rather than an early detection species. Users should keep in mind that the Early Detection alert will only trigger from records that have an observation date of one year old or less.

 

The field Species by gives the option to select the species you are interested in from the following categories: Taxonomic Family, Taxonomic Class, Kingdom, and Assessment Type (Aquatic Animal/Plant, Terrestrial Animal/Plant, and Insect). For Early Detection Alerts, only the option “Species Name” is available to choose from.

 

You must select a Geography Type, which can either be a specific geography, or you can choose “State” to get alerts from anywhere within your state or province.

 

Buffer distance allows you to get reports for observations that fall within a set distance from your chosen area.

 

Alerts Requested sets the number of alerts you’d like to receive, or in other words, how many new observations will trigger an alert before the alert becomes inactive. Users may choose to receive up to ten emails when setting up an Early Detection alert. For the alert shown above, I’ve requested to receive three email alerts, meaning I will receive alerts for the first three Hydrilla observations found in or within 1000 meters of York County (observed within the past year). The fourth and subsequent observations will not generate an alert.

 

Additional Email Contact allows you to put a second contact email for the alert to be sent to. Note that email alerts will only be sent to the email address associated with your iMapInvasives profile unless otherwise requested.

 

Once the alert has been created, you can click the “Check Alert Now” button to test if your alert conditions are true (if an email will be generated from your alert). If you no longer want this alert to be active, click the “Deactivate Alert” button. You can reactivate the alert at any time.

 

3) New to Geography Alert

 

The New to Geography alert will send a notification if your specified area of interest receives a report for a species that has never been reported there before. Any new species found in the geography of interest will trigger an alert. This alert is especially useful for park managers and natural resource managers wishing to keep track of new invaders in a particular park or waterbody that they manage.

 

Unlike the Continual and Early Detection alerts which only trigger alerts based on observations that are one year old or less, this type of alert will trigger from records observed up to 200 years ago.

 

The field Species by gives the option to select the species you are interested in from the following categories: Taxonomic Family, Taxonomic Class, Kingdom, and Assessment Type (Aquatic Animal/Plant, Terrestrial Animal/Plant, and Insect). For New to Geography Alerts, none of these options are available to choose from (if you want to set up alerts for particular species, setting up a Continual or Early Detection alert would be a better option).

 

Example Email Alert Notification

Here is an example of what an email alert will look like when sent to your inbox. Click on the various hyperlinks to:

1) See the specific email alert

2) Show the observation matching the alert criteria

3) Deactivate this alert.

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